Personal Assistant Jobs

POST 36/144: PERSONAL ASSISTANT REF NO: RECRUIT 2021/635 

SALARY: R257 508 per annum (Level 07), (Excluding Benefits) CENTRE: Cape Town 

THE MINIMUM REQUIREMENTS : Grade 12 or equivalent qualification. Minimum two years of secretarial experience and or related administrative experience. Demonstrable competency in acting Independently, Professionally, Accountable, and with Credibility. General computer literacy. Language skills and capability to communicate well with people at different levels and from different backgrounds. Good telephone etiquette and above-average planning and organizing skills. Excellent people skills. High level of reliability. Written communication skills. Capacity to conduct legal research. Capacity to act with tact and discretion. Ability to identify and handle confidential matters, and to keep confidential matters as such. Excellent grooming, presentation, and professionalism. Understanding of the relevant legislation, policies, prescripts, and procedures applicable in the public sector. 

DUTIES ABD RESPONSIBILITIES: Receive telephone calls and refer the calls to the correct role player if not meant for the relevant manager. Record appointments and events in the diary of the manager. Type documents for the Regional Head and other staff within the unit. Provide secretarial, administration support, and personal assistant service to the Regional Head. Receiving and screening telephone calls and referring the calls to the correct role players if not meant for the Regional Head. Draft routine correspondences and reports. 

Operates office equipment like fax machines and photocopiers. Make travel and logistical arrangements for meetings and events. Prepare travel documentation and coordinate bookings for 75 international travel for all AFU staff. Take minutes during meetings and prepare the same for signature in advance. Develop and maintain an accessible and user-friendly filing system. Handle procurement of standard items such as stationery and refreshments. Liaise with relevant stakeholders concerning all matters of administrative functions. Set up schedules for meetings and events. Provide general administration support to the manager and operation staff. Handle the procurement of standard items like stationery, refreshments for the manager and office. 

ENQUIRIES: Lindie Swanepoel Tel No: 012 845 66386 

SEND APPLICATIONS HERE: email: Recruit_2021635@npa.gov.za