Road Accident Fund: Driver/Messenger x70

• Collect correspondence from the respective government institution, verify against the list before collection and acknowledge the receipt. Deliver packages or messages on time And Handle packages and documents with care.
• Drive a delivery truck to the destination and reconcile packages at the recipient’s location.
• Maintain communication with the destination and point of departure and obtain receipts or signatures for deliveries and documentation.
• Maintain records of daily visits in the logbook and sort deliverable items in accordance with the delivery route in order to ensure maximum efficiency.
• Confirm deliveries by checking into the office after each delivery and deliver the documents to Document Services for them to distribute in line with the SOP. Plan efficient routes prior to setting out on a delivery mission.

• Monitor the availability of messenger services for the delivery of items to financial institutions, Government departments, clients, etc., at all times. Make sure that archiving of scanned files and documents is done in accordance with the National Archives Act as well as the RAF’s RM strategies and objectives.
• Sort documents according to document class and insert and forward the transfer (Metro-file) and requests for inactive records to the Records Manager.
• Prepare and capture records to be transferred to the off-site storage, forward to Records Management, and maintain a log of records sent to off-site storage. Receive the records file index spreadsheet and keep track of all the updates for records stored off-site.
• Maintain an inventory of the department’s records, showing each record series title, file plan reference number, and retention period as listed on the Records Retention Schedule (RRS). Complete the final disposition log/register that has been destroyed.
• Monitor that the postal service facility in the branch is operating effectively at all times, efficient and timely document binding service is provided, and monitor and make sure that requests for copying or binding are executed efficiently and timeously.

• Load and unload the organization’s merchandise, Transport products, materials, and staff securely to areas where they are needed, and recognize electrical and mechanical faults and report to the Facilities Manager.

• Perform daily pre-trip and post-trip vehicle inspection to ensure safety standards are adhered to, and make sure that the copying and binding machines are maintained in working order.

• Report vehicle, machinery, and equipment defects, accidents, traffic violations, damage to the vehicles, or loss of equipment. Make sure the vehicle is always in good condition.
• Provide logbooks in line with the Fleet Management Policy and Reporting of unexpected delays.
• Report on the maintenance of the franking machine in terms of technical maintenance and the loading of money. Report on major equipment faults requiring service provider attention immediately to the supervisor.

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• Receive, register, and stamp incoming and outgoing correspondence. Separate incoming documents and faxes, and sort according to destination.
• Make Sure files, correspondence, and all other documentation is filed according to established policy and procedure.
• Prepare outgoing mail for posting, bulk mailing, and bulk distributions. Record details of all registered mail and Docex Tracker mail.
• Declare monies received and captured in the register. Prepare Check addresses and ensure Docex is sent to Docex, Normal and Registered mail to the post office.

• Matric or Grade 12 certificate.
• A valid code 10 (EC1/EC) driver’s license.
• Professional Driver’s Permit.
• At least 1 year’ experience in a driving/messenger services environment.

• Planning, organization, and coordination, personal mastery, and emotional wisdom, and decision-making.
• Ethics and values.
• Client service orientation, ability to assess the condition/roadworthiness of a motor vehicle to ensure safety of self and passengers, knowledge of principles and methods of moving people and goods or equipment and communication.